Job Application Email Etiquette: Templates That Get Replies

Your Email Is Your First Impression

Before reading your resume, recruiters read your email. A poorly written one can get your resume ignored.

Subject Line Formulas

1. [Job Title] Application — [Your Name]
2. [Job Title] | [X] Years in [Skill] — [Your Name]
3. Referral from [Name] — [Job Title] Application

Application Email Template

Dear [Hiring Manager's Name],

>

I am writing to express my interest in the [Job Title] at [Company].

>

With [X years] in [field], I have [key achievement with metric]. At [Company], I [specific accomplishment relevant to role].

>

I am excited about [Company] because [specific reason showing research].

>

I have attached my resume. I welcome the opportunity to discuss how my experience can contribute to [team/goal].

>

Best regards,

[Your Name] | [Phone] | [LinkedIn]

Follow-Up (5-7 days later)

Subject: Following Up — [Job Title] Application

>

I wanted to follow up on my application submitted on [date]. I remain very interested and would love to discuss how my [skill] aligns with your needs.

Mistakes to Avoid

1. Generic subject lines
2. No personalization
3. Too long (keep under 150 words)
4. Typos and wrong company names
5. No follow-up at all

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